LoginShift Swaps & Employee Replacement Software
Save hours by streamlining shift swaps within your teams
Empower your employees to bid on open shifts, swap shifts with qualified coworkers, find replacements for last-minute absences, and more. Get notified immediately and approve changes, as needed.
Shift Swapping on the go
Plan, Assign, and Save Time on Scheduling
Say goodbye to scheduling headaches. Streamline your processes, automate last-minute changes and save hours each week.
Leverage our employee self-serve app
Our flexible mobile app makes it easy for your staff to swap shifts with co-workers, bid on open shifts, and communicate with co-workers in a professional instant messaging.
Ensure full shift coverage
Set your needs, get staff to input their availability, define assignment priorities, and have workers auto-assigned to shifts based on your criteria or let workers view and select the shifts they want to work.
Easily reassign shifts
Prioritize PTO leave and replacement requests, track time banks, and reassign all unattended shifts in a single integrated process.
AUTO-ASSIGN SHIFTS
Automate employee scheduling and reduce delays and manual work
Even with fluctuating demand and seasonality, automatically schedule the right number of staff to accommodate peak business demand. Then, adjust promptly as employees request last minute changes or shift swaps.
Recurring & rotating shifts
Effortlessly schedule up to months in advance. Assign and publish shifts as you go.
Custom invitation flows
Assign shifts the way you want. Streamline union agreement rules. Invite employees to take shifts in your desired order, and select the best candidate from those interested.
Availabilities & Absence Proof
Avoid scheduling conflicts: employees can enter their availability and constraints.
13, 000 managers (and counting) save 8+ hours a week with Evolia!
Empower employees with scheduling flexibility
Reduce your managers' workload
Get employees involved in your scheduling process by enabling them to bid on open shifts, request replacements and shift swaps and confirm attendance directly on their phones or laptops.
Empower employees by making them accountable
Make employees accountable for their last-minute requests as they find and contact a colleague to exchange compatible shifts while making sure new assignments respect all shift requirements.
Ensure constant schedule compliance
With Evolia, increased flexibility never brings chaos. Keep track of your original requirements for all shift swaps and requests to ensure that the adjusted schedules remain as optimal as your original ones.
Hours are saved every week from the automation of schedule creation, shift assignment, punch reports, and more!
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Julie Gagnon, Human Resources Coordinator
ADM Sport
Easy access to staff contact information facilitated easy employee communication during urgent situations.
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Leah Dodyk, Regional Director of Operations
AFC Urgent Care
Evolia saves us time and energy, which is very valuable these days.
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Nadine Côté, Director of Human Resources
Animalerie Dyno
Managers can now oversee and adjust departmental budgets directly within the auto-scheduling tool, reducing reliance on manual data entry and ensuring financial oversight is maintained in real-time.
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Bicycles Quilicot
Messaging allows us to centralize our communications with employees and colleagues, so there is no need to use various platforms. Everything is now in one place.
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CIUSSS de l’Ouest-de-l’île-de-Montréal
Apart from saving us a lot of time, there are far fewer errors in timesheets and payroll with Evolia. It allows me to concentrate on other projects, and be more efficient and productive in my work. The call-out list is also a big advantage, considering that we used to do everything on paper or excel.
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Geneviève Lavigueur, Human Resources Manager
Le Chaînon
The precision and amount of detail we can include for each shift makes it much easier for our contractors to plan ahead for their upcoming shifts for the month ahead.
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Eva Mok, Creative Director
Medusa Entertainment
Evolia is a very easy and efficient app. You can schedule people directly through it and view employee’s availability in real-time which is an amazing time-saver since you’re always in the know!
Sara Macleod, HR Assistant
Polymos
From managing irregular schedules to finding replacements and automating payroll, Evolia became the solution that met our most pressing needs.
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Amélie Beaumont, President
Yoga Fitness
Evolia is most useful for creating schedules for new employees. The flexibility of the software is great. We no longer have any schedule communication problems; it’s automatic and prevents paying someone for 3 hours for coming in when they aren’t required to work
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Marie-Claude Hervieux, Payroll and Benefits Coordinator
Zoo de Granby
Frequently Asked Questions
What are shift swaps?
Shift swaps enable employees to exchange a work shift they do not want to come in for a coworker’s shift that better fits their schedule. Shift swaps are usually governed by different requirements, to prevent employees from going into overtime or getting assigned to shifts they are not qualified for.
Should I allow employees to swap shifts?
Allowing employees to shift swaps has many benefits for managers: It removes the burden of replacing an employee, increases employee engagement and makes the overall workforce more accountable regarding their schedules.
Is shift swaps offered with Evolia?
Evolia offers an accessible Essentials plan to help businesses break free from manual scheduling tasks including replacement and shift swaps management. All paid plans also include shift swaps where an increased number of business rules and shift requirements may be taken into account.
FAQ
Swap shifts software lets employees exchange or bid on shifts with coworkers, pick up open shifts, or find replacements when someone can’t make their shift. It automates approvals, makes sure qualifications are respected, and keeps everything aligned with scheduling rules.
Manual shift swaps or spreadsheets can lead to errors, miscommunications, or compliance issues. Swap schedule software centralises requests, automates notifications, enforces business rules (like not exceeding hours or matching positions), and makes it much faster and more reliable.
Yes. The software includes a self-serve mobile app so employees can request swaps, bid on open shifts, view available shifts, and communicate with coworkers, all from their phone. Approvals (if required) are notified instantly.
You can set custom parameters like avoiding overtime, requiring minimum qualifications, controlling which positions can be swapped, and deciding whether manager approval is required. This makes sure each swap respects business or legal constraints.
Absolutely. By allowing open shift bidding, letting employees offer to swap shifts, and auto-assigning replacements when needed, the software reduces gaps from no-shows or sudden absences. It keeps your schedule covered and flexible.
Managers can view, approve, or deny swap requests in real time. The system automatically updates the schedule once a swap is approved, making sure coverage stays intact without the need for manual edits or back-and-forth communication.
Yes. Managers can restrict swaps to specific roles, locations, or departments. You can also enforce conditions such as required skills or certifications, preventing unqualified staff from accepting shifts they’re not trained for.
It does. The software alerts managers if a swap would cause overtime, overlap with another shift, or break labour rules. This proactive approach keeps schedules compliant and balanced.
All swap requests, approvals, and updates are centralised in one platform. Notifications are sent instantly to both employees and supervisors, reducing confusion and making sure everyone’s on the same page.
Yes. Every swap request, approval, or denial is recorded. Managers can export this data for audits, payroll reconciliation, or performance reviews.
