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Employee Records Management Software

Centralize employee information for a stronger HR foundation

Centralize employee information, signed documents, availability and more right in Evolia and make sure all your operational decisions take every individual profile into consideration.

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Evolia — Employee Records Management Software

Join over 13,000 managers who make more informed decisions by centralizing their operations in Evolia

4.6/5Over 6,000 reviews

One Employee Database for Scheduling, Payroll and HR

  1. Build schedules on HR information

    Optimize your scheduling process by keeping track of availability, seniority, rates and more, so every shift is assigned based on up-to-date information.

  2. Connect your HR ecosystem

    Synchronize employee creation and archival, salary updates, seniority and more between payroll, core HR and scheduling by leveraging over 50 Evolia connectors.

  3. Centralize all documents

    Share documents with your team, request policy or contract signatures and store important employee information in their secured records, all right from Evolia.

Over 6,000 reviews

Discover how Evolia transformed the work of thousands of managers

From the platform’s ease of use to the dedication of our support team, Evolia helps managers streamline their HR management and simplify their daily work.

  • Capterra

    4.5

  • App Store

    4.6

    4.4K ratings

  • Google Play

    4.5

    1.84K reviews
    50K+ downloads

  • 98% employee satisfaction

    Internal customer surveys reveal that over 98% of their employees enjoy using Evolia and find the solution intuitive.

Centralized employee records

All the information you need to build optimal schedules

Gather all the information you need to create the best possible schedules and calculate payroll efficiently. Evolia’s self-service availability portal, integrations and easy imports help keep all information updated with the least effort possible.

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Evolia — Centralized employee records
  1. Self-service availability

    Let employees update availability and schedule preferences from Evolia’s mobile app. Approve changes if needed or set blackout periods for high seasons.

  2. Real-time leave banks

    Let Evolia calculate vacation accruals or sync them from your payroll. Approve or refuse absences based on real-time balances.

  3. Qualifications tracking

    Keep track of employee qualifications and get reminded of expiration dates. Automate shift assignments based on up-to-date certification information.

  4. Adjustable rates

    Customize paid rates for every position an employee can work. Update salaries based on scales and milestones and keep rates in sync with payroll. This way, every shift translates into the right paycheck.

A central employee database

Everything you need to know about your team

Fill employee records in Evolia so your team has all the HR information it needs for everyday management. Customize records and request document signatures to keep everything centralized.

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Evolia — A central employee database
  1. Customize key employee information fields

    Leverage core information like employment status, birthday and emergency contacts or create as many custom fields as you need to reflect your organization’s HR needs.

  2. Sync employee records with key HR systems

    Create and archive employees automatically from your HRIS or payroll system, or onboard them in Evolia to work the other way around. Integrations adjust to your reality.

  3. Collect and store notes and signed documents

    Log employee notes, centralize clocking comments and store key documents. Request document signatures directly in Evolia to facilitate tracking and secure storage.

  • “I would say Evolia has allowed us to make a major technological leap in workforce planning thanks to both the app and the scheduling planner.”

  • “Try it. Or at least meet with them. We were skeptical too, at first. The demo alone was enough to convince us.”

    Club Gymini

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  • “We realized it was time for a change when scheduling had become burdensome and follow-ups were taking up an enormous amount of managers’ time.”

    Yellow Shoes

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  • “The Granby Zoo can rely on the Evolia app to have real-time staffing data at their fingertips, accessible anywhere on the park grounds.”

    Granby Zoo

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  • “What used to take 40 hours now takes 3.”

    Club Gymini

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  • “Over 85% of our employees reported a direct improvement in their efficiency and time management since implementing Evolia.”

    Regina Assumpta Cultural and Sports Centre

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  • “Evolia has delivered significant time savings in schedule management, along with better real-time control over staffing and hour budgets.”

    Yellow Shoes

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  • “We didn’t realize how much time and energy we were wasting on manual scheduling until we discovered the ease of Evolia.”

    Medusa Entertainment

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  • “At first, the idea seemed too good to be true. We were skeptical. But after exploring the solution, we have to admit it really works.”

    Club Gymini

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  • “Payroll management is less time-consuming, it’s easier. Managers can pre-approve punches and adjustments are automated, which saves time for our payroll team.”

  • “The club chose Evolia for its adaptable platform, customizable features, and responsive support team. Competitive monthly pricing and fast implementation were also key factors in the decision.”

    Vespra Hills Golf Club

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  • “With Evolia, everything is faster, clearer and fewer mistakes happen. We spend less time on logistics and more time focusing on what really matters.”

    Autiste & Majeur

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  • “Evolia ensures that leave requests comply with available balances, which prevents numerous errors and significantly reduces the workload for our managers.”

    ECS Canada

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  • “The whole system creates a stronger corporate culture because you can really get your messages across better.”

    Bicycles Quilicot

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  • “There are far fewer errors in timesheets and payroll. It allows me to concentrate on other projects, and be more efficient and productive in my work.”

    Le Chaînon

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  • “After only 4 weeks, we are currently managing a team of around 500 employees with the Evolia app. It took around 2 weeks to test and implement the solution but we are delighted because we now save around 2h to 5h of work per day!”

    CIUSSS of the West Island of Montreal

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Industries

Discover our customers’ success

Here’s how large and medium-sized companies use Evolia from recruitment to management.

Frequently asked questions

Evolia stores core information like employment status, birthday and emergency contacts, along with availability, qualifications, pay rates, notes and signed documents. You can also create as many custom fields as your organization needs.

Yes. Employees can be created and archived automatically from your HRIS or payroll system, or onboarded in Evolia and synced the other way around. Salary updates and seniority can also stay in sync between payroll, core HR and scheduling.

Yes. Employees update their availability and schedule preferences from the Evolia mobile app. Managers can approve changes if needed or set blackout periods for high seasons.

Evolia team member in front of the Evolia schedule view, with shifts by employee for the week

See how Evolia adapts to your reality

One of our experts will be happy to walk you through the benefits of Evolia tailored to your industry and specific challenges.

No generic presentations. We show you how we generate real value for your business.

  • Simplified schedule creation with full support for your business requirements.
  • Accurate tracking of hours worked and absenteeism reports.
  • Payroll data calculation and one-click transfer: expenses, bonuses, overtime, leave and more.

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You are never left on your own

Our customer success team is always available to help you out with any question, concern or issue you may have. Our team of HR experts can support you through your Evolia implementation, the optimization of your HR, payroll and recruiting processes and the ongoing use of our tool. We’ll help you solve your problems quickly so you can get back to the most important task: managing your people.