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Context
Vespra Hills Golf Club is a private golf club in Ontario, renowned for its beautiful 27-hole course, its warm and family-friendly atmosphere, and its strong member community. Founded and operated by the Frost family until 2022, it is now part of the ClubLink family, a company that owns numerous golf courses and resorts.
The challenge: simplifying organizational complexity on the course
Vespra Hills Golf Club was facing major challenges in scheduling and compliance. Managing schedules and payroll manually across multiple departments led to inconsistencies and consumed valuable time that could have been dedicated to the club’s strategic initiatives.
The club also had to navigate constantly changing provincial and federal standards, such as minimum wage, overtime, and statutory holidays, increasing the risk of non-compliance. With a complex structure that included multiple departments with distinct needs, the club needed a flexible scheduling system that could centralize planning and streamline daily management, while offering a smooth experience for both employees and managers.
“Evolia saves us precious time: each manager can prepare schedules in advance, apply them to multiple employees, and even let the app automatically fill shifts based on our criteria.”
The solution: adopting a flexible management system
Faced with the complexity of scheduling, payroll, and compliance, Vespra Hills Golf Club needed a flexible, easy-to-use solution that could adapt to the diverse needs of its departments.
The club chose Evolia for its adaptable platform, customizable features, and responsive support team. Competitive monthly pricing and fast implementation were also key factors in the decision.
With Evolia, the club was able to automate schedule creation, simplify employee requests and communications, and ensure compliance with provincial and federal labor laws. The application also improved internal communication and allowed managers to save valuable time, which they can now devote to enhancing member experience and growing the club.
A smooth implementation for all employees
At Vespra Hills Golf Club, even though many employees were older and less familiar with technology, they quickly learned how to use Evolia—often without needing the full technical support available to them. When necessary, tutorials and presentations were provided and proved highly effective.
Department managers now save a significant amount of time, as they can prepare schedules and tasks in advance and apply them across different employees. The app can even auto-fill schedules based on predefined criteria. Each manager can therefore use the scheduling features in the way that best suits their department’s needs.
