How to Reduce Administrative Overhead with an Automatic Shift Scheduler
An Automated Shift Scheduler is an excellent tool to take the administrative management burden off of your employees. With the right features, automated shift scheduler software can handle everything from employee self-scheduling to Shift Swaps and more, all automatically. If your organization or business is looking to minimize administrative overhead without sacrificing time, speed, and efficiency, here’s how an automated shift scheduler can help.
Automatic Shift Assignment
Automated software like Evolia allows managers to automatically assign open shifts based on specific criteria including:
- Employee seniority
- Hours worked
- Qualifications
- Employee preferences
- Team, Position and Location
- And more
Managers can even set custom rules to make sure that only employees who meet specific criteria can be assigned to appropriate roles and locations. This frees up a substantial amount of time trying to schedule employees into various timeframes or groups, greatly reducing administrative workloads.
Employee Self-Scheduling and Shift Swaps
Another excellent reason to consider an automated shift scheduler is the ability for employees to take control over their shift scheduling and availability, including swapping with others. With tools like Evolia, employees can bid on open shifts, swap shifts with other qualified workers and find replacements for last minute absences.
Managers receive immediate notifications and can then approve changes as needed, helping to shortcut the administrative process when shifts need to be adjusted.
Real-Time Schedule Management
Using a shift scheduler that allows for real-time updates is a must with the hectic pace of many of today’s businesses. Last-minute changes, leave requests and finding replacements can be a managerial and administrative headache; but it doesn’t have to be. Using Evolia’s real-time schedule management, managers can respond to staffing needs immediately, without the complexity and overhead of filtering spreadsheets or other cumbersome software manually.
Monitor Labor Costs
Beyond automated shift management, Evolia helps managers monitor labor costs and staffing budgets easily. The automated shift scheduler makes this possible by automatically tracking labor expenses, helping managers make more informed decisions as they work to stay within ideal labor cost numbers. This feature in turn helps further reduce administrative tasks when dealing with proper budget management, streamlining operations and saving money.
Time Tracking and Payroll Integration
Evolia is more than just an automated shift scheduler. It also features time and attendance tracking. This feature lets employees clock in with a centralized clock, or using their own mobile devices. No longer do administrators, HR or managers need to handle manual time tracking.
Plus, this information can be integrated into a variety of payment processors including some of the most popular platforms in the U.S. and Canada including ADP Workforce Now, Employeur D, Stripe, BambooHR and more, helping to significantly cut back on errors and administrative effort from trying to calculate payroll manually.
Improved Shift Planning
Evolia features a powerful, user-friendly drag and drop editor, making it easier than ever for administrative assistants and other professionals to create and manage even the most complex schedules. Managers can set up rotating or recurring shifts months in advance while working with a variety of different scheduling patterns including 24/7 rotations or 12-hour shifts.
Employee Availability Management
By giving employees the freedom and flexibility to input their own availability and time constraints into the system, administrative professionals can sidestep shift scheduling conflicts. A self-scheduling feature also reduces the burden on managers to track and manage each individual’s availability, making sure that shifts are assigned to the right person, in the right place, at the right time.
Integrated Leave Management
How much administrative overhead could your organization save if leave requests as well as shift schedules were automated? Evolia does that too! Now, managers can see the impact of leave requests on schedule and automate the replacement process once the request is approved. This makes leave processing and management a part of the overall scheduling workflow, eliminating the need for cumbersome manual changes or separate tracking systems.
Mobile Access and Real-Time Notifications
All of Evolia’s features are backed by easy mobile access and real-time notifications. Both managers and employees can stay up-to-date in real-time. Make quick adjustments to schedules and employees get instant notifications about their shifts, leave approvals or any other changes. With real-time communication, managers help avoid the conflicts of misunderstanding and the administrative effort needed to keep staff informed of schedule changes.
Reporting and Analytics Details
Dive deep into scheduling patterns, labor costs and overall workforce productivity with Evolia’s detailed reporting and analytics features. Insights like these help managers make more informed, data-driven decisions while spotting areas for potential improvement.
What’s more, Evolia’s premium features give managers the ability to optimize scheduling strategies in such a way that has a direct effect on productivity, availability and more to improve the bottom line. No manual data analysis needed.
Getting Started with an Automated Shift Scheduler
With so many reasons to consider using an automated shift scheduler, now is the time to modernize and upgrade your business or organization’s administrative toolkit. Evolia makes it easier than ever to not only automate the scheduling process but optimize it as well, making sure that your workforce is operating like a well-oiled machine.
Interested in learning more about how we help power workforce efficiency? We invite you to schedule a one-on-one product demo to see for yourself how easily Evolia integrates with your existing systems and programs. With our best-in-class platform powering your shift schedules, Evolia makes it easy to give your employees the flexibility they need while staying in control and informed every step of the way.
During your product demo, one of our workforce management specialists will work with you to understand your current challenges around shift scheduling and how our cutting-edge solution can help. Learn more or get started for free today.
