Can an employee punch clock really make that much of a difference in your overall workforce management?
We think you’d be surprised!
Traditional punch cards and manual timesheets simply can’t compare to the accuracy and efficiency of modern solutions. Your workforce management needs to go beyond recording clock-in and clock-out times. What if you could have real-time visibility into staffing levels? What if your employee punch clock could automate compliance with labor regulations? What if it seamlessly integrated into your payroll systems?
These are just some of the many things that Evolia can do. Here’s how it fits into your workforce management process quickly, easily and seamlessly.
Time Tracking and Leave Management – All in One Place
With a modern punch clock like Evolia’s punch clock app, you get more than just a way to log hours. It puts leave requests, shift swaps, time-off approvals and more, all in one place. This makes it easy for managers to prioritize requests, track leave time accrued and reassign shifts, even while on the go.
With this kind of centralized hub, managers eliminate the time-consuming back-and-forth of emails while making sure that every request is visible and auditable in real time. Plus, by consolidating time and attendance with leave management, organizations and businesses can make sure that staff levels are fully optimized while keeping team members accountable.
Fixed Clocking + Mobile Geofencing for Optimal Timekeeping
Finding that timesheets aren’t accurate? Having problems with “buddy punching” or unauthorized time entries? Evolia can help. Our automated employee time tracking software offers both geofenced mobile clocking and fixed web-based punch terminals. This means you can choose the best options (or take advantage of a combination) depending on your workforce management needs.
Geofencing validates when employees are on-site when they lock-in, without the added management of tracking their every location every moment of the day. Fixed terminals offer tamper-proof clocking through any designated computer or tablet, making sure you have precise, easy-to-follow records for every shift.
Setting Up and Enabling Web-Based Punch Consoles
Thanks to Evolia, implementing a web-based punch console has never been easier. Enable and configure an unlimited number of designated punch stations directly from the admin area. With just a few clicks in the Time & Attendance settings, you’ll activate the web time clock, along with a secure link and PIN for each station. This process lets you station consoles anywhere they’re needed, be it manufacturing or production lines, warehouse docks or office lobbies – no need for expensive, proprietary hardware!
What If My Team or Staff Doesn’t Have a Centralized Location?
What if you’re working remotely or you have field staff or otherwise don’t have a central location? The good news is that Evolia’s mobile app makes it easy to create this kind of “punch-in experience” from wherever you are. Employees simply open the app at the start of their shifts and follow the simple on-screen prompts to clock in or out. If GPS validation is enabled, the app will verify their location when they punch in or out, making sure that staff are where they need to be while still maintaining their privacy by not tracking their location constantly.
Any irregular punches, including late clock-ins, can be flagged for justification, which in turn helps reduce discrepancies in payroll while keeping compliance rock-solid.
Easy Payroll Integration
One of the biggest time-saving features of upgrading your employee punch clock is the seamless integration with existing payroll systems. Evolia can feed data directly into payroll software. Our intuitive solution exports validated punch data to popular payroll systems across the U.S. and Canada, including: ADP Workforce Now, Nethris and Employeur D.
This feature alone eliminates the need for manual data entry and costly errors while freeing up administrative staff to focus on more important work. Real-time data synchronization makes sure that payroll processing is faster and more accurate too.
How to Get Started
Looking for the easiest way to get your employees and team on board with a new, upgraded punch clock experience? We recommend the following strategies to encourage staff buy-in across the board:
Offer multiple clocking options – This way, everyone can choose the option that works best for them while making it easy and convenient to clock in and out.
Explain the benefits – Make it clear how accurate time tracking benefits everyone. For example, better time tracking means fewer payroll discrepancies and easier scheduling.
Proper onboarding – Provide hands-on training sessions and help to guide employees through the new process.
Ongoing support – Take advantage of Evolia’s extended support including our live webinars, implementation guides and our dedicated support staff.
How Much Does it Cost to Start Using Evolia?
If you’re thinking about an upgraded punch clock system, it’s no secret that cost is always an important factor. You’ll be glad to know that Evolia’s plans start at just $4.50 per user per month, offering enterprise-grade features without long-term contracts. We also offer a free tier which supports up to 20 employees. Our free plan is the perfect option for small businesses who want to “test the waters” before committing to a paid plan.
Higher tier plans add a number of advanced options including customizable dashboards, granular permissions and security, and even API access, so that you can customize the system as your organization grows. Save time, improve accuracy and encourage transparency and employee accountability – all with one upgraded punch clock system.
Upgrading your employee punch clock, if done right, provides a wide range of benefits including faster payroll, more accurate time tracking, employee accountability and satisfaction and even labor law compliance. Through a powerful system like Evolia, you can now turn workforce management from a complex, manual process into a detailed automated system that supports your business growth and goals. Learn more today by booking a free demo on our website or sign up for the free plan to explore the benefits!
