On the surface, timesheet tracking seems simple. However, the more you multiply the workforce and operations, the more tangled it can get. That’s why today’s forward-thinking businesses, large and small, are embracing smarter timesheet tracking with online services like Evolia. Here’s how it works:
Scheduling and Shift Management
Evolia’s automated scheduling systems help businesses of all sizes create a more efficient work schedule by automatically filling open shifts based on employee availability and skills. Evolia can also help reduce scheduling conflicts due to its smart shift assignment which includes real-time shift swapping and requests, with less intervention needed by management.
Real-Time Tracking and Monitoring
Evolia offers real-time tracking capability to monitor employee work hours instantly. This flexibility gives management instant insights into attendance and labor costs while promoting faster, data-backed decision making so that staffing is always at its optimum level according to the season or need.
Employees can clock in or out using their mobile devices. Thanks to built-in geofenced mobile clocking, their clock in and out system can only work within designated work areas if enabled, helping make for more accurate time tracking and payroll. The system also provides a fixed web-based clocking terminal that gives businesses secure, tamper-proof and web-based punch consoles for more centralized time tracking.
Evolia also helps ensure adherence to labor laws and regulations by tracking hours and alerting managers to any potential issues or conflicts.
Seamless Payroll
Evolia is built to sync time tracking and scheduling data directly with some of today’s most popular payroll and HR systems across the U.S. and Canada, including:
- Stripe
- Employeur D
- Nethris
- ADP Workforce Now
- Bamboo HR
- HiBob
- And more
This makes it easy to work with the existing systems you know and are familiar with without having to uproot your workflow.
Employee Self-Service Automation
Evolia helps reduce HR workload by giving employees the freedom and flexibility to manage their schedules, request shift swaps and submit requests through an automated approval process. Staff can include their availability and constraints to help prevent scheduling conflicts. Everything can be managed easily through Evolia’s mobile app, keeping everyone involved and informed along the way.
Real-Time Alerts and Notifications
With Evolia, users can receive instant notifications for shift changes, approvals, missed punch-ins and other important events. WIth integrated communication, Evolia’s real-time communication makes it easy to stay informed of announcements, send and receive direct messages and more. Never again wonder if that employee got the shift swap notification or if that person got their leave approved. Now, it’s all accessible and instant, all in one place.
Labor Law and Regulation Compliance
Timesheet tracking is about more than just an easy, intuitive and real-time method of keeping employees accountable and tracking your labor costs. It’s also about making sure that your business is operating within the local and national regulations in terms of hours worked, breaks taken, overtime management and more. Evolia helps you sidestep potential compliance issues while adhering to labor laws and regulations so that you’re protected when it comes time for an audit.
Task Management
In addition to shift swapping and workforce management, Evolia also includes a detailed task management system. With this easy-to-use option, managers can assign and track tasks more efficiently. For example, managers can assign tasks to specific members or teams while allowing for ongoing, real-time progress tracking. Tasks can be integrated directly into schedules, making overall workflow and daily duties clear and accessible.
Leave Management
Beyond just timesheet tracking Evolia also includes an efficient and simple interface for managing employee leave. Employees can submit leave requests which managers can then approve or deny, keeping everything documented and accessible while maintaining transparency in communication.
The system is also designed to track leave balances while providing managers and employees alike with up-to-date information on available leave. Managers can also do an impact analysis to assess the impact of leave on staffing levels, helping them to be proactive about making adjustments to maintain adequate staffing levels.
Team Communications
Evolia also includes a built-in real-time team communications system. Managers and staff can take advantage of a powerful messaging system that allows for direct one-on-one and one-to-many communication. Managers can also send out announcements to the entire team or to specific groups, making sure that everyone who needs to be is in the loop and aware of any changes or issues.
Evolia’s communication platform also enables shift notifications, so employees can instantly know about upcoming shifts, shift changes or availability, keeping them informed every step of the way. All of these options are accessible via the Evolia app, keeping everyone on track, on time and informed.
Learn More About Evolia
If your office is still dealing with the hassle of clunky computer programs or worse, manual timesheets, it’s time for an upgrade. Today’s timesheet tracking software includes real-time communication and shift scheduling, advanced analytics and integrated payroll, giving managers and business owners alike unique insights into their workforce and its efficiency.
Once you try Evolia for yourself, you’ll see exactly what you’ve been missing! With a streamlined user interface and “set it and forget it” simplicity, there’s no better time to give your employees more autonomy while reducing administrative workloads. The best part is, you can use Evolia for free to get a feel for how it works and see its powerful feature set firsthand.
Not sure if Evolia is right for your particular business needs? We’d love to show you exactly what it can do! Reach out and schedule a demo with one of our workforce management experts and we’ll take the time to answer any questions you may have. We’ll also listen to your needs and challenges you’re currently facing with workforce management and show you how Evolia can simplify the process, starting from the very first day.
Take a moment to try the system for yourself or book a demo to learn more and let’s get you started on the path to better, simpler workforce oversight with smarter timesheet tracking from Evolia.
